Last updated: 13/11/2025
Introduction
This Privacy Policy describes how Compliance Church (“we”, “us”, “our”) collects, uses, and protects personal information when you visit or use our website https://compliance.church (“the Website”).
We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our Website and services, you agree to this Privacy Policy.
Who We Are
Compliance Church
Website: https://compliance.church
Email: support@compliance.church
We are the data controller responsible for the personal data collected through this Website.
Information We Collect
We collect and process the following categories of personal data depending on how you interact with us:
a. Information you provide directly
Name and contact details (such as email address and phone number)
Account registration details (username, password, organisation name, etc.)
Compliance documents and data uploaded by you to your dashboard
Payment information (processed securely by Stripe – we do not store full card details)
Newsletter preferences
Enquiry details submitted via our contact form
b. Information we collect automatically
Technical data such as IP address, browser type, operating system, and device identifiers
Usage data such as pages visited, time spent on the site, and referring URLs
Cookies and similar technologies (see our Cookies Policy)
c. Information from third parties
Analytics data from Google Analytics
Marketing data from Mailchimp
Payment confirmation data from Stripe
How We Use Your Information
We use your personal data for the following purposes:
| Purpose | Legal Basis (UK GDPR) |
|---|---|
| To create and manage your user account | Performance of a contract (Art. 6(1)(b)) |
| To provide access to your compliance dashboard and stored documents | Performance of a contract (Art. 6(1)(b)) |
| To respond to contact form enquiries | Legitimate interest (Art. 6(1)(f)) |
| To send newsletters and updates (if subscribed) | Consent (Art. 6(1)(a)) |
| To process payments and subscriptions | Performance of a contract (Art. 6(1)(b)) |
| To maintain website security and prevent fraud | Legitimate interest (Art. 6(1)(f)) |
| To analyse website usage (Google Analytics) | Legitimate interest (Art. 6(1)(f)) |
| To comply with legal or regulatory obligations | Legal obligation (Art. 6(1)(c)) |
How We Share Your Information
We only share your data when necessary and for legitimate purposes, including:
Service providers who help operate our site (e.g. hosting, analytics, payments, newsletters)
Stripe – for secure payment processing
Mailchimp – for managing and sending newsletters
Google Analytics – for website usage analysis
IT and cloud storage providers – for hosting and data backup
All service providers are required to handle your data securely and in accordance with UK data protection laws.
We do not sell your personal information to any third parties.
International Transfers
Some of our service providers (such as Google and Mailchimp) may process personal data outside the UK.
When this occurs, we ensure that appropriate safeguards are in place — for example, UK-approved Standard Contractual Clauses or equivalent legal mechanisms to protect your information.
Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected, including to comply with legal, accounting, or reporting requirements.
Examples:
Account data: retained while your account is active and for up to 6 years after closure.
Uploaded compliance documents: retained while your account remains active.
Contact enquiries: retained for up to 12 months.
Newsletter data: retained until you unsubscribe.
Payment data: retained in line with accounting regulations (usually 6 years).
Your Data Protection Rights
Under the UK GDPR, you have the following rights:
Right of access – to request copies of your personal data.
Right to rectification – to request correction of inaccurate or incomplete data.
Right to erasure – to request deletion of your personal data in certain circumstances.
Right to restrict processing – to limit how we use your data.
Right to data portability – to obtain and reuse your data across services.
Right to object – to processing based on legitimate interests or direct marketing.
Right to withdraw consent – at any time, where consent is the lawful basis.
To exercise any of these rights, please contact us at support@compliance.church.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk
Security of Your Information
We take data security seriously and implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure.
All user data, including uploaded compliance documents, is stored securely on encrypted servers with restricted access.
Cookies and Tracking Technologies
Our Website uses cookies to ensure functionality, improve performance, and analyse traffic.
For detailed information about the cookies we use and how to manage them, please see our Cookies Policy:
https://compliance.church/cookies-policy
Email Marketing
If you subscribe to our newsletter, we use Mailchimp to manage and send communications.
You can unsubscribe at any time by clicking the link in our emails or by contacting us at support@compliance.church.
Your data will only be used for sending you relevant updates and will not be shared for other marketing purposes.
Payments
Payments made through the Website are processed securely by Stripe.
Stripe may collect and process personal data such as your name, payment details, and billing address.
We do not store full card details on our servers.
You can read Stripe’s privacy policy here:
https://stripe.com/gb/privacy
Links to Other Websites
Our Website may contain links to other websites. We are not responsible for the privacy practices or content of those sites.
We encourage you to read their privacy policies when visiting them.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
The most recent version will always be available on this page, with the updated “Last updated” date at the top.
Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:
Compliance Church
Email: support@compliance.church